- Elizabeth Larson
- Posted On
Supervisors to discuss new home for Registrar of Voters Office
The board will meet beginning at 9 a.m. Tuesday, July 13, in the board chambers on the first floor of the Lake County Courthouse, 255 N. Forbes St., Lakeport.
The meeting can be watched live on Channel 8, online at https://countyoflake.legistar.com/Calendar.aspx and on the county’s Facebook page. Accompanying board documents, the agenda and archived board meeting videos also are available at that link.
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In an untimed item, the board will consider a lease agreement between the county and the John Allen Dye Trust of 1993 for the building at 325 N Forbes St. in Lakeport, which formerly housed a Pacific Gas and Electric Co. office.
The county is proposing to use the building for the new location of the Lake County Registrar of Voters Office.
The proposed 10-year lease would run from Aug. 1, 2021, to July 31, 2031.
County Administrative Officer Carol Huchingson’s report to the board explains that both the auditor-controller and the registrar have long had a need for additional office space.
“With the approval of the Space Use Committee, the Registrar of Voters’ Office has been exploring potential spaces to house all Elections-related operations since mid-2019,” Huchingson wrote. “It is believed Elections relinquishing their existing space to the Auditor-Controller, upon moving to a more permanent location, will solve both office’s space needs.”
Huchingson said that in March, Casey Dye, on behalf of the John Allen Dye Family Trust of 1993, contacted the county, and notified them that PG&E, a longtime tenant at the site, had vacated it. She said Dye expressed interest in coming to a long-term lease agreement with the county for use of this facility, which is located across Third Street from the courthouse.
Following a collaborative process, with the Space Committee, Registrar of Voters Office and Registrar Maria Valadez, staff from Buildings and Grounds and Administration and Dye, Huchingson said they reached the lease agreement that is being presented to the board.
Huchingson said the county’s Buildings and Grounds Department will need to renovate the 2,000-square-foot building for the Registrar of Voters Office. As a result, the lease rate for the first five years of the term is capped at $1.11 per square foot for a total of $2,200 per month.
Starting with the fifth year, the owner will be eligible for increases based on 90% of the Consumer Price Index, not to exceed +2% per year. Huchingson said the agreement also provides for a renewal option at the end of the 10 year term.
“The Space Use Committee and Staff recommend your Board approve this Agreement, as presented. This will provide a highly suitable location for the Elections Office, adjacent to the Courthouse, to better serve registered voters of Lake County for many years to come. It is anticipated that the space would be ready for use by early 2022,” Huchingson wrote.
The full agenda follows.
CONSENT AGENDA
5.1: (a) Approve purchase order previously approved for the Accela subscription renewal order form; and (b) authorize chair to sign the Accela subscription renewal order form for fiscal year 2021-22.
5.2: Adopt resolution amending Resolution No. 2021-65 establishing salaries and benefits for management employees for the Period Nov. 1, 2020, to Oct. 31, 2021.
5.3: Approve Amendment No. 2 to 2019 Agreement with Tetra Tech Inc., for Sulphur, Pawnee and Mendocino Complex wildfires structural burn debris removal insurance cost recovery and invoicing in Lake County, with compensation not to exceed $492,425 for an extended term ending Nov. 25, 2021, to add Clayton and LNU Lightning Complex collections and authorize the chair to sign.
5.4: Approve memorandum of understanding between the California Counties Foundation Inc., and Mendocino County and Lake County to host a series of CSAC Institute courses in Ukiah and authorize the chair to sign.
5.5: Approve amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol.
5.6: Approve leave of absence request for Social Services employee Eunice Rivera from July 12, 2021, through Jan. 1, 2022, and authorize the chair to sign.
5.7: Adopt proclamation recognizing Melissa Fulton for her years of service to Lake County.
5.8: (a) Approve amendment to policy regarding response to official citizen complaints including retitling to “Policy Regarding Response to Official Constituent Complaints”; and (b) authorize the county administrative officer to seek the signatures of department heads to ensure compliance with the amended policy.
5.9: Approve agreement between county of Lake and Behavioral Health Services as lead agency of the Lake County Continuum of Care and North Coast Opportunities for fiscal year 2021-25 in an amount not to exceed $207,585 and authorize the chair to sign.
5.10: Approve first amendment to the agreement between county of Lake and Hinderliter, De Llamas and Associates for sales tax audit and information services and authorize the chair to sign.
5.11: Approve amendment four to the agreement between the county of Lake and the Kelseyville Motel for COVID-19 emergency isolation housing and authorize the board chair to sign.
5.12: Approve amendment five to the agreement between the county of Lake and Evan Bloom, MD, MPH, to assist the Lake County Public Health officer during the COVID-19 crisis response and authorize the board chair to sign.
5.13: Approve annual renewal of veterans subvention certificate of compliance and Medi-Cal Cost Avoidance Program certificate of compliance and authorize the board chair to sign certificates.
5.14: Adopt the resolution authorizing the Public Services director to sign the notice of completion for work performed under the agreement with Westech Roofing Inc. for the Hill Road Correctional Facility Phase II Reroof Project.
5.15: Adopt resolution authorizing the Public Works director to sign the notice of completion for the rehabilitation of Big Canyon Road Project.
5.16: (a) Adopt resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County sheriff/coroner or his designee to sign the project agreement and (b) consideration of a delegation of authority to Lake County Sheriff/Coroner Brian Martin or his designee to execute the attached project agreement, Number G19-03-64-L01 and to act as the county’s agent in the negotiation, execution, and submittal of all related documents, including amendments to the project agreement and requests for payments.
TIMED ITEMS
6.2, 9:06 a.m.: Consideration of update on COVID-19 epidemiology.
6.3, 9:20 a.m.: Presentation of proclamation recognizing Melissa Fulton for her years of service to Lake County.
6.4, 9:30 a.m.: Public hearing, sitting concurrently as Clearlake Keys CSA#1, #2, #6, #13, #20, #21- Board of Supervisors, Kelseyville County Waterworks District #3 and Lake County Sanitation District Board of Directors), consideration of (a) resolution confirming collections of annual lighting fees; (b) resolution confirming collections of delinquent water fees; (c) resolution confirming collections of delinquent water and sewer fees; and (d) resolution of delinquent sewer fees for Lake County Sanitation District.
6.5, 9:40 a.m.: A) Presentation on county facilities energy conservation measures program; and b) consideration of agreement for a preliminary energy audit.
6.6, 10:10 a.m.: Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act and implementation.
6.7, 10:25 a.m.: CivicSpark Fellows presentation: The Clear Lake Shoreline Assessment and Inventory Project for the Lake County Water Resources Department.
UNTIMED ITEMS
7.2: Consideration of lease agreement between the county of Lake and John Allen Dye Trust of 1993 for the Premises Located at 325 N Forbes St, Lakeport, for use as Office of the Registrar of Voters/Elections, for a 10-year term from Aug. 1, 2021, to July 31, 2031.
7.3: (a) Consideration to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and I.D.E.A. Consulting for development and implementation of an organized delivery system for substance use disorder services for fiscal year 2021-22 for a contract maximum of $50,000 and authorize the board chair to sign the agreement.
7.4: (a) Consideration to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) consideration of agreement between the county of Lake and North Valley Behavioral Health LLC for fiscal year 2021-22 for a contract maximum of $400,000 and authorize the board chair to sign the agreement.
7.5: (a) Consideration to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods and/or services; and (b) consideration of agreement between county of Lake and High Country Security for commercial fire alarm installation and monitoring at 14092 Lakeshore Drive, Clearlake for fiscal years 2019-20 and 2020-21 for a contract maximum of $28,366.70 and authorize the board chair to sign the agreement.
7.6: (a) Consideration to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) consideration of agreement between the county of Lake and Mountain Valley Family and Child Services for specialty mental health services for fiscal year 2021-22 in the amount of $44,700 and to authorize the board chair to sign the agreement.
7.7: (a) Consideration to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) consideration of agreement between the county of Lake and Willow Glen Care Center for adult residential support services and specialty mental health services for fiscal year 2021-22 for a contract maximum of $100,000 and authorize the board chair to sign the agreement.
7.8: (a) Consideration to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) consideration of agreement between the county of Lake and Hilltop Recovery Services for substance use disorder residential services for fiscal year 2021-22, for a contract maximum of $199,100.00 and authorize the board chair to sign the agreement.
7.9: Consideration of the following advisory board appointments: Mental Health Advisory Board.
CLOSED SESSION
8.1: Public employee appointment pursuant to Gov. Code Section 54957(b)(1): (a) Interviews of Public Health officer; (b) appointment of Public Health officer.
8.2: Public employee evaluation: Title: Interim Community Development director.
8.3: Conference with legal counsel: existing litigation pursuant to Government Code section 54956.9(d)(1) — Flesch v. County of Lake, et al.
8.4: Conference with legal counsel: existing litigation pursuant to Government Code section 54956.9(d)(1) — City of Clearlake v. County of Lake, et al.
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